Documents Required For Company Registration

Ensuring that all the required and authentic documents are gathered and submitted at time of company registration should be the primary task of any business owner, entrepreneur, company, enterprise or organization. Setting up of any company or business requires specific documents to be furnished by the applicant during the registration process.

Different sets of documents are required to be deposited for various types of companies’ registrations. Therefore, in this section we shall discuss key documents required to start or register as a new company. Below stated are the company type specific documents required for registration purposes:

Private Limited Company

• Duly filled application form
• Passport-sized photos of Directors
• Photo ID and Address proofs of directors
• Director Identification Number (DIN)
• Digital Signature Certificate (DSC)
• PAN Card & Aadhar Card
• Memorandum of Association (MOA) and Articles of Association (AOA)
• Self-declaration of directorship in other organizations
• Rent agreement of registered office
• NOC from the property’s owner

Public Limited Company

• Duly filled application form
• Passport-sized photos of directors and shareholders
• Identity proof, address proof and PAN Cards of all Directors and Shareholders (Voter’s ID card, passport or driving license)
• Director Identification Number (DIN) of all directors
• Digital Signature Certificate (DSC)
• Utility bills of public limited company’s proposed office address
• Memorandum of Association (MOA) and Articles of Association (AOA)
• No Objection Certificate (NOC) from the landlord

Sole Proprietorship Firm

• Duly filled application form
• Passport-sized photos of applicant
• Aadhar Card
• PAN Card
• Registered office proof
• Bank account details
• Any other document required by the authority

Limited Liability Partnership (LLP)

• Application form with passport sized photographs
• Identity proof of partners
• Address Proofs of partners, including Voter ID card, passport or driving license.
• DSC, and ID proof of partners
• Business address proof
• Proof of registered office with 30 days of LLP’s incorporation
• PAN cards of all partners
• Passports of NRIs and foreign nationals, if applicable

Partnership Firm

• Duly filled application form with passport-sized photographs of Partners
• Application for registration of partnership (Form 1)
• PAN Card and address proof of partners and firm
• Partnership Deed
• GST registration and bank account details.
• Certified original copy of partnership deed
• Specimen of Affidavit
• Company’s PAN Card (Partnership Firm)
• Ownership deed, lease and rent agreements, etc.

Non-Banking Financial Company

• Duly filled application form with passport-sized photographs
• Identity Proof: Passport, Voter ID card, Aadhar card, Driving License
• Certificate of Company Incorporation
• Company’s brochure with detailed information
• Copy of company’s PAN card and Corporate Identity Number (CIN)
• Office address proof
• Certified copy of the Memorandum of Association (MoA) and Articles of Association (AoA)
• List of Directors’ profile duly signed
• Copy of ‘Fair Practices Code’ resolution
• Information regarding the bank account, balances, loans, credits, etc. is to be furnished.
• Audited balance sheet and profit and loss statement, if applicable
• Copy of the bank statement and Income Tax Returns

NIDHI Company

• Duly filled application form with Passport-sized photographs
• Address proof
• Residence proof
• Business PAN card
• Registered office proof
• No Objection Certificate (NOC) (signed by the landlord/owner)
• Digital Signature (DSC)
• Director Identification Number (DIN) of directors
• Memorandum of Association of the company (MOA) and Articles of Association of the company (AOA)

By presenting the above mentioned documents for a specific type of company, it becomes convenient for the respective registration authority or body to provide the registration certificate of the desired company to commence the business hassle-free without any difficulty or restriction.